Class Placement

  • Class placement is on a first come first serve basis.
  • Class emails with additional information will be emailed to families at the end of the registration period. Payment is required online via credit card during registration
  • If a program has hit maximum enrollment, you may register to join the waitlist. You will receive an email if a spot opens up.

Class Withdrawals, Refunds & Late Registrations

  • During the registration period you may withdraw your registration request for any reason. To request a withdrawal and/or a refund (if applicable), you must contact Baroody Camps at [email protected]After the registration period has closed, Baroody Camps cannot guarantee a full refund for any class(es).  If your child does not enjoy their program for any reason, a request to cancel may be made to [email protected] NO LATER than 48 hours after the second class date.  No refunds or credits will be issued after this deadline.  Some programs may require a return of equipment or supplies before a refund can be processed.
  • All refunds will be reviewed on a case-by-case basis & must be discussed with Baroody Camps directly. The Vienna PTA is NOT responsible for issuing credits/cancellations for any of the classes.
  • Late registrations may be permitted at the discretion of the vendor and school. There will be no late registrations after the second class of any program. Late registrations will no longer be offered at a prorated rate. Exceptions may apply for extenuating circumstances, please email us at [email protected]

Financial Aid

Limited financial aid opportunities are available for those who qualify.  Please indicate your request at the time of registration.  Kindly note: if approved and accepted into a class, financial aid is available for one class per child per session.

Arrivals to Afternoon Programs

  • Teachers will receive an electronic and paper copy list of their students participating in Enrichment programs. They are asked but NOT required to remind students attend their programs. Students should arrive to the CAFETERIA after school to meet their instructor and our On-Site Coordinator. We also ask parents to remind their children each morning.

  • Please also feel free to remind teachers and/or Extended Day Care staff that your child will be attending class.

Dismissals from Programs

It is imperative that you indicate the dismissal arrangements for your child on the registration form. Please note that it is not permissible to be late for pick-up. If you are late more than two times, your child will no longer be able to participate in the program. Please be aware that school personnel will not be available at this time to supervise your child.

  • Parent Pick-Up: Parents/caregivers must pick up children promptly at the Front Doors of the school. Parents/caregivers must sign their child out with their program instructor.
  • Extended Day Care: Students attending Extended Day Care after school will be escorted to the appropriate locations following the class.
  • Approved Walkers: Students will be released to leave on their own following class.


Changes to dismissal: Baroody Camps will provide each teacher and each after-school programs Instructor with a list of children participating in the various after-school programs along with their dismissal instructions. You are responsible for notifying Baroody Camps ([email protected]) of any changes to your child’s regular dismissal process from his/her after-school program. 

Snacks & Allergies

  • Snacks will be permitted at the start of programs each day. We REQUIRE that snacks provided are NUT-FREE. Snacks will be monitored and eaten only at the start of programs. 
  • Program providers will be given an allergy list of students participating in their class. If your child has a medical condition and/or allergy, serious or not, please indicate this at the time of registration.
  • Note: We do not have access to the health office during Enrichment programs.

Standards of Behavior

  • We want to ensure that all students participating in the before and after-school enrichment programs enjoy the experience. In order for this to happen, it is expected that all students will conform to regular Vienna ES classroom and school rules and regulations while attending a program. The providers are all experienced Instructors and will use accepted classroom management techniques to allow misbehaving children to adjust. If a child continues to have difficulties, he or she will be removed from the class and be placed with the On-Site Programs Coordinator who will decide if and when to return the child to class that day. The On-Site Programs Coordinator will also inform the parents about the situation.
  • If a child is removed from a class a second time, that child will be withdrawn from that class for the remainder of the session. The School will be informed of this decision. No partial refunds will be given in these situations. We look to all parents to support our class providers so that all children can enjoy the after-school classes. 


  • Certain behaviors will not be tolerated.  These behaviors may include, but are not limited to: consistent disruption in class; any inappropriate physical contact (i.e. hitting, kicking); blatant disrespect toward the Instructor or other students; a refusal to listen to Instructions; the use of inappropriate language; and/or destruction of property.
  • Here at Baroody Camps, we want to foster a learning environment where all students feel safe and secure. With this being said, any incidents of bullying including, but not limited to: name calling, assault of any kind, verbal and nonverbal threats, throwing objects, cornering other students and/or intimidating behaviors, taunting, discriminatory statements or behavior, or exclusion from activities will result in the first and only warning. After the first warning, any future behavioral issues will result in immediate removal from the class for the remainder of the session. Baroody Camps will not offer any partial refunds in these situations. Enforcement of this policy is at the discretion of Baroody Camps and their partners.


Baroody Camps, Inc.         Follow us!          [email protected]          703.539.2602